1)   Complete the Application for Outservice Training and send on for signatures: Supervisor, DDO, Clinical Supervisor, Staff Development & Training and CEO signatures are available.  (Attach a separate sheet outlining the justification for training expenses.)

2)   When approval is received, either use your own funds to register for the training or complete the Travel Advance Authorization and Validation forms.  Also be sure the receipt you receive for your payment is state approved.

3)   If you need an airline ticket or a rental car, complete the Request for Airline Ticket and/or Car Rental Authorization

3)   If you need a state car to travel to the training, contact Dispatch at 4427 to see if a car is available.  If so, get dispatch’s state car request form and establish a pick up and return time. (Located in the former police station).

4)   Before picking up the car, contact Procurement at 6534 to make certain the last six digits of your Employee PIN is in the system so you can activate the gas pump to fill the car up with gas before returning the car to dispatch. (Gas pumps are located down Central Shop Road).

5)   If you are traveling where you may need more gas while away from CSH, make sure you have any necessary funds.

6)   Meal reimbursement values varies with the time you leave and return, with how far you travel, with where you are when you eat and with meals when you are not outside of the state of Georgia.  Read the details on pages 3.1-3.4 of the Statewide Travel Regulations. 

7)   If staying overnight, make sure to print out the Certification of Exemption of Local Hotel/Motel Excise Tax to give to hotel clerk to keep from paying non-reimbursable state taxes.  Be sure to get the hotel receipt.  If the hotel will not exempt you from paying non-reimbursable state taxes, then complete the Request for Reimbursement for Payments of Hotel/Motel Local & Municipal Excise Tax

8)   After traveling to training, refill the car with gas before returning to dispatch.

9)   Complete the GA DHR Employee Travel Expense Statement 10/1/2006.  Be sure to complete the front and back, including the purpose of the trip on the back and obtain Approving Authority signature before sending to Financial Services.  Attach your training registration and hotel receipts.

10)  Complete the Staff, Development and Training form Evaluation of Outservice Training (keep a copy of the brochure/agenda to attach) and return to SD&T in Yarbrough.