TIP #1 - SHORTCUT TO CHANGE CASE
(PC/MAC - All Versions)
To change the case of selected text, this shortcut will cycle around the various capitalization options available.
TIP #2 - PREVIEWING MULTIPLE WORD PAGES (All Versions)
When you want to use Print Preview to see how your Word document will look on paper, choose FILE/Print Preview. If you want to see multiple pages simultaneously, click the Multiple Pages button in the Print Preview toolbar. It's the button that has four tiny pages on it .
When you click the button, a dialog box showing six small pages opens. Here's how the dialog box is laid out. The top row provides pages 1 through 3. The bottom row provides two to the maximum, placing the pages both vertically and horizontally. You can adjust the number of pages in view by changing the zoom factor.
TIP #3 - FORMAT PAINTER (All Versions)
Here's a cool trick that many Word for Windows users overlook--format painting.
If there's a format in your document that you'd like to apply in some other part of the document, don't bother with a lot of fancy manipulations. All you have to do is click on a line that contains the format you want to use and then click the Format Painter button (it looks like a paint brush) in the toolbar. Clicking the Format Painter button will change the icon to a brush. Move to the text to which you want to apply the format and use the mouse to 'paint' over the text. That's all you have to do. Word will reformat your text.
TIP #4 - TRIPLECLICK - QUICK PARAGRAPH SELECTION (All Versions)
You probably know that you can select a single word in a Word document by double-clicking the word. One you may not know about is that if you triple-click anywhere in a paragraph, Word selects the entire paragraph.
TIP #5 - USING AUTOTEXT (All Versions)
This is a quick way to store text that you type over and over again
Word version 97, 2000, 2002:
To store the AutoText
To insert the AutoText
TIP #6 - HOW TO USE BOOKMARKS IN YOUR DOCUMENTS (All Versions)
You can use bookmarks in Word to mark a specific paragraph, location, or graphic that you'll need to refer back to on a regular basis. To use Bookmarks, select the item you want to bookmark. If you want to set a bookmark for an empty location in the document, simply click where you want the mark to apply.
Office 97, 2000, and 2002
To return to the bookmark later
TIP #7 - HANG YOUR ART ON THE SPIKE (All Versions)
Suppose you're working in Word and you don't like the way you've placed a picture. In fact, you believe the best approach would be to finish all the text entry before you insert the picture. If you cut the picture, it gets put on the Clipboard. If you then cut something else, your picture is gone.
On a PC (all versions)
This is no problem is you use the Spike. Select the picture and press Ctrl+F3. Now the picture will remain on the Spike until you need it again.
To paste the picture and remove it from the Spike, click where you want the picture to appear and press Ctrl+Shift+F3. Remember that this will completely clear the Spike and paste all its contents into the document.
TIP #8 - MISSING MENU ITEM IN WORD (Version 97, 2000, 2002)
If you lose a menu item and wonder what happened, you can get it back by doing the following:
Be sure"Save In:" at bottom of window shows 'NORMAL.DOT'. On the left, scroll down and click on Built-In Menus. On the right, click what you're missing, and drag it onto your menu, locating it wherever you like. Click CLOSE
TIP #9 - INCLUDE THE PATH AND FILENAME IN A DOCUMENT (Versions 7.0, 97, 2000, 2002)
You can use fields to insert the filename, date, word count, and other information about your file. Fields can be set to update automatically when you print or save, so you don't need to modify the text when this information changes.
To insert the path and filename in a Word for Windows 95 or Word 97 document
This will insert the filename of the document, but to include the entire path you need to add a switch.
For Versions 7.0, 97 & 2000:
For Version 2002:
TIP #10 - TO SELECT A RECTANGULAR/COLUMN BLOCK OF TEXT (All Versions)
Hold the ALT key down and drag to highlight text with the mouse
You can have text, graphics, or borders appear on every page of a document like a watermark, but you don't need a macro to do it. You can create your watermark in Header and Footer view. That way your watermark appears on every page automatically, the way headers and footers do.
The following steps are for Word for Windows 95, Word 97 and Word 2000:
Note: If the watermark interferes with the legibility of the body text, you can make it lighter. To do this, choose another color for the background text using the Font command on the Format menu. Drawing objects can be made lighter with the Drawing Object command on the Format menu. use other applications, such as Microsoft Paint, to modify imported graphics.
For Word 2002:
TIP # 12 - Wrap Text Around Graphic Images (Version 97, 2000, 2002)
Versions 2000 & 2002:
TIP# 13 - AUTOMATING GRAPHIC INSERTS (All Versions)
Do you often insert a
graphic such as a logo or signature, into your
You'll see part of the graphic displayed in the With window. Type a short abbreviation like mysig in the Replace box, making sure it's not a word you normally type, then click OK to add it to your AutoCorrect list. The next time you type the abbreviation, Word will automatically insert the graphic.
TIP #14 - PICTURES THAT GO WITH THE FLOW (All Versions)
When you add a picture to a Word document using the Insert/Picture command, the picture floats over your text by default. This arrangement is fine if you want to be able to move your picture to any position on the page or to any page in your document--but suppose you want to make sure your picture stays in the same place relative to text in your document. What can you do to make this miracle happen?
Just set the picture to flow with your text, as the following steps explain:
From now on, the picture will flow with the text of your document.
TIP #15 - MERGE CELLS TOGETHER BY HAND IN TABLES (PC - Version 97, 2000 & 2002 & MAC - Version 98)
If you've created even one Word 97 table, you probably
know the most
Word 97 for the PC
Tip #16 - Outlook Contacts not showing up as a Data Source when Merging with MS Word (Version 2002)
If you find that MS Word will not see your Outlook 2002 Contacts as a data source during a merge AND you have the Corel Suite (version 9) running on your PC, you can:
Tip #17 - Convert Adobe Acrobat Reader (*.pdf) Files in Word (Versions 2000 & 2002)
Note: Text copied from Adobe Acrobat PDF Files into MS Word 2000 or 2002, will loose some formatting such as spacing and alignment.
Verify Selecting Text and Graphics is Allowed
To Copy a Page from a Portable Document Format (PDF)
To Copy the Entire Document
To Copy a Graphic
Tip #18 -
Tracking Changes in Word Documents
2) To mark text for deletion, block the text to be deleted with your mouse and then press the DELETE key. This will place a “strike-through” in the text area and will turn it to a red color (or whatever default color you have set). To add text, simply type the text you want to add. As you type, the new text will automatically be underlined and will be in color.
3) If you want to turn off the editing feature, repeat step 1, but this time “uncheck” the box where it says TRACK CHANGES WHILE EDITING.
4) When you have finished making your edits, save your work.
When your edits are complete and you are ready for permanent changes to be made to your document, load the document and then:
1) Click on TOOLS, click on TRACK CHANGES, and then click on ACCEPT OR REJECT CHANGES.
2) This will open a dialogue box and will give you viewing options: CHANGES WITH HIGHLIGHTING, CHANGES WITHOUT HIGHLIGHTING, or ORIGINAL. You can click on the circle beside these options to see or not see the changes in your document. When you are ready to accept all of your edits, click on ACCEPT ALL. You will be asked a question “DO YOU WANT TO ACCEPT ALL REMAING CHANGES WITHOUT VIEWING THEM?” Click on YES and your edits are made automatically.
To change the deletion and inserted text indicators (i.e. the strike-through lines for deleted text or underlines for inserted text) of your edits or to change the color of this text:
1) Click on TOOLS, TRACK CHANGES, HIGHLIGHT CHANGES, and then click on OPTIONS.
2) Select a MARK
and COLOR for each of the DELETED TEXT and INSERTED TEXT and click on OK.